Billing and administrative assistant

Job Summary:

Seeking an administrative assistant to provide professional support to fee earners in the Global Financial Markets department.

Key Responsibilities:

• Deal with email requests and calendar updates
• Draft, edit, proofread, and finalize documents
• Support filing, printing, scanning, and archiving of files
• Prepare lawyers' expense reports and assist with timesheets
• Organize and coordinate travel arrangements, appointments, conferences, and meetings
• Assist with billing queries, open matters, prepare invoices, and track payments
• Coordinate with the team and the central billing team
• Ensure RCS recording and filing
• Liaise and support other business professionals as needed

Requirements:

• Bachelor's degree in secretarial studies or administration
• At least 2-3 years' experience in a similar position
• Fluency in German, English, and French is an asset
• Proficiency in MS Word, MS Excel, MS PowerPoint, and Outlook
• Dynamic and "willing to learn" attitude
• Ability to adapt to changing priorities and work well under pressure
• Flexible and able to work as part of a team in a confidential manner

About the Company:
Clifford Chance is one of the world's leading law firms with 33 offices across the globe. We strive to exceed client expectations, providing high-quality advice and legal insight with global standards and in-depth local expertise. Our firm, work, and people span jurisdictions, cultures, and languages, offering a truly international perspective. We believe every career should be rewarding and stimulating, full of opportunities to learn, thrive, and grow. We're proud of our inclusive, friendly, and team-based approach to work, focusing on targeted growth led by the needs of our core clients.