Production Coordinator

Reporting to: Senior Production Management TeamPurposeThe Production Coordinator supports the Production Managers in all aspects of developing and managing multiple deliverables during the preparation and operational phases of different events.This includes general organisation, planning and administration of the relevant areas, as well as updating reference documents, the organisation of event specific briefings and contribution to the budget cost tracking.Project Coordination will also be a key element of the position, overseeing other areas of the delivery chain (logistics, venues etc.)Main Activities / ResponsibilitiesCoordination tasks within the production departmentOrganisation of Reference Documents, Event Specific Documentation and BriefingsContribution to production specific workflows and organisational structuresCoordination and Liaison with all other HBS DepartmentsCoordination with Sub-Contractors on administrative and logistical mattersAssisting the Production Managers with budget cost trackingRaising purchase orders, processing invoices and contribution to contractsPosition Relevant Skills (Background & Experience)Previous experience as Production Coordinator and/or Production assistantTournament experience & experience with a focus on Sport productions are beneficialExcellent attention to detail and experience in processing production related paperwork (running orders, cue sheets, call sheets etc.)Fluent in English. Spanish and French proficiency may be a plusAbility to multitask & switch between multiple projectsOpen to continuous adaptation and evolution of existing proceduresStrong communication and interpersonal skillsExcellent Computer skills and a good understanding of Microsoft Office, especially Excel and PowerpointOpen to travel, including long term staysExpected to work a minimum of 3 days per week in the office in Paris/BoulognePro-active work attitudeKey InteractionsInternal: all Departments with a focus on Engineering, Logistics & HRExternal : Sub-Contractors & Direct HiresHow to ApplyPlease apply to find out more. We consider every application and will respond as soon as possible. We are committed to equal opportunities.This Job Description is a true reflection of the expected responsibilities for this position at the time of writing, but it is not an exclusive list of the tasks to be undertaken as they may evolve over time. HBS staff needs to have a willingness to undertake other tasks than those listed in this Job Description as required. #J-18808-Ljbffr